Administrative Assistant

About the role

Moody's is looking for an experienced Administrative Assistant to support its Brazil office. The role involves providing professional administrative support, coordinating facilities, and ensuring smooth daily operations for local teams and international stakeholders.

Key responsibilities

• Process purchase requisitions, invoices and accounts‑payable documentation accurately and on time.
• Prepare and process travel and expense reports in compliance with internal policies.
• Support onboarding and off‑boarding activities, including workspace preparation and access coordination.
• Coordinate meetings and events, handling room bookings, visitor access, refreshments, and conferencing facilities.
• Manage office supplies, stationery and pantry inventories, placing orders as needed.
• Provide backup administrative support to Sales, Finance, HR, Marketing, IT and Legal as business priorities change.

Required profile

• Fluent in English, Spanish and Portuguese with strong business‑level written and verbal communication.
• Proven experience in office administration and facilities management.
• High motivation, strong organizational skills and ability to handle confidential information with discretion.
• Ability to work collaboratively with executives, cross‑functional teams and stakeholders across multiple countries.

Required skills

• Proficiency in Concur expense management system.
• Advanced knowledge of Microsoft Office applications: Outlook, Teams, Word, Excel and PowerPoint.
• Basic understanding of artificial‑intelligence concepts and interest in AI‑driven process improvement.