Bilingual Executive Assistant to VP & General Manager Brazil

About the role

We are seeking a bilingual Executive Assistant to provide high‑level support to the VP & General Manager of Brazil. The role involves managing complex calendars, coordinating travel, preparing communications, and ensuring smooth execution of meetings and events in a fast‑paced, multinational environment.

Key responsibilities

• Manage a complex executive calendar, prioritize requests, and anticipate needs.
• Coordinate leadership meetings, business reviews, customer meetings, and town‑hall sessions, including agendas, presentations, minutes, and action tracking.
• Arrange domestic and international travel, handle itinerary changes, and process expense reports in line with company policy.
• Serve as liaison between the executive and internal/external stakeholders, drafting communications in Portuguese and English.
• Organize executive visits, off‑site events, and corporate gatherings, overseeing vendors, budgets, and logistics.

Required profile

• Bachelor’s degree in Business Administration, Communications, International Relations, Languages or a related field.
• 8+ years of experience supporting senior leaders (VP, GM, or C‑level) in multinational, matrix organizations.
• Fluent in English; Portuguese required; Spanish considered a plus.
• Strong discretion, business acumen, and ability to work with senior stakeholders.

Required skills

• Advanced Microsoft 365 proficiency.