Executive Assistant (Remote, Brazil)

About the role

This fully remote Executive Assistant position supports a senior executive who oversees multiple businesses across consulting, finance, advisory, legal, and cybersecurity. Based in Brazil, you will work aligned with U.S. business hours, acting as the central hub for coordination, priority tracking, and operational clarity.

Key responsibilities

• Serve as the primary coordination point for the executive’s multi‑business activities, ensuring alignment and consistent execution.
• Manage complex, multi‑organization calendars and balance shifting priorities.
• Monitor inboxes, flag urgent matters, and draft responses when appropriate.
• Track projects, deliverables, milestones, and key commitments across various business lines.
• Coordinate meetings, prepare agendas, and document clear action items and follow‑ups.
• Build lightweight organizational systems to improve workflow clarity and accountability.
• Identify risks, delays, and operational bottlenecks before they escalate.
• Liaise with internal teams and external stakeholders to ensure smooth communication flow.
• Research, troubleshoot, and resolve issues using available tools and documentation.

Required profile

• 3‑5 years of experience as an Executive Assistant or similar role supporting senior leaders.
• Highly organized with exceptional attention to detail and follow‑through.
• Excellent written and verbal English communication skills.
• Proven ability to manage multiple priorities in fast‑paced, ambiguous environments.
• High discretion and professionalism handling confidential information.
• Self‑motivated and able to work independently in a remote setting.

Required skills

• Microsoft Office
• Google Workspace