Executive Assistant – Support Executives & Leadership

About the role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to our executives and leadership teams. The successful candidate will ensure smooth daily operations, facilitate effective communication, and manage complex schedules and logistics with precision.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments, ensuring optimal time utilization.
• Arrange domestic and international travel, prepare itineraries, and handle meeting logistics such as venue booking and equipment setup.
• Monitor and respond to emails, draft communications, and follow up on action items to keep projects on track.
• Prepare high‑quality reports, presentations, and business documents that support decision‑making.
• Organize and maintain electronic and physical files, records, and confidential information in a secure manner.
• Support daily administrative and operational activities, including expense reporting and office supplies management.
• Liaise with internal teams and external contacts to streamline workflows and ensure alignment.
• Assist with project tracking, status updates, and executive priority management.

Required profile

• Proven experience in executive support, administration, or a related role.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Professional handling of confidential information.
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Proactive, problem‑solving mindset with a customer‑service orientation.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word