Head of Executive Administration (Executive Assistant)

About the role

The Head of Executive Administration acts as the trusted strategic advisor to the Superintendent, overseeing the Superintendent’s Office, Board of Directors, and senior leadership team. This senior position ensures seamless coordination of high‑level initiatives, governance, and day‑to‑day operations across the school.

Key responsibilities

• Serve as the primary strategic and administrative partner to the Superintendent.
• Manage the Superintendent’s calendar, priorities, correspondence, and daily workflow.
• Anticipate needs, identify challenges, and develop proactive solutions.
• Coordinate Senior Leadership Team meetings, retreats, workshops, and strategic initiatives.
• Plan and execute virtual and in‑person meetings, handling logistics, technology, catering, and guest management.
• Draft, edit, proofread, and manage confidential communications, reports, and presentations.
• Oversee the operational budget, track expenditures, and process invoices and payments.
• Arrange domestic and international travel, including itineraries and accommodations.
• Facilitate communication between the Superintendent and stakeholders such as parents, faculty, board members, and external partners.
• Support institutional projects, accreditation processes, reporting requirements, and special assignments.
• Manage board governance, meeting administration, official records, and compliance.
• Lead the administrative support function, promoting operational excellence and continuous improvement.

Required profile

• Trusted advisor with exceptional judgment, discretion, and professionalism.
• Strong organizational leadership and ability to manage complex priorities.
• Excellent communication and interpersonal skills for interacting with senior leaders and external partners.
• Proactive problem‑solver with a focus on continuous improvement.

Required skills

What we offer

• Opportunity to influence strategic direction of a leading educational institution.
• Collaborative environment with senior leadership and board members.
• Professional development and growth in a high‑visibility role.