Head of Executive Administration (Executive Assistant)

About the role

The Head of Executive Administration acts as a trusted strategic advisor to the Superintendent, overseeing the day‑to‑day operations of the Superintendent’s Office and supporting the Board of Directors and Senior Leadership Team. This senior position combines high‑level administrative management with governance oversight to ensure smooth execution of institutional priorities.

Key responsibilities

• Serve as the primary strategic and administrative partner to the Superintendent, managing calendar, priorities, correspondence and workflow.
• Coordinate and support Senior Leadership Team meetings, retreats, workshops, and strategic initiatives, handling all logistics for virtual and in‑person events.
• Draft, edit, proofread and manage confidential communications, reports, presentations and board documents.
• Oversee the Superintendent’s operational budget, track expenditures and process invoices and payments.
• Arrange domestic and international travel, including itineraries, transportation and accommodations.
• Facilitate communication between the Superintendent and stakeholders such as parents, faculty, staff, board members and external partners.
• Support institutional projects, accreditation processes, reporting requirements and special assignments.
• Manage board governance activities, including meeting management, official records, policy administration and compliance.
• Lead the school’s administrative support function, supervising staff, promoting operational excellence and driving continuous improvement.

Required profile

• Proven experience in senior administrative or executive support roles, preferably within an educational or nonprofit environment.
• Exceptional judgment, discretion and professionalism with the ability to handle highly confidential information.
• Strong organizational and leadership skills, capable of anticipating needs and proactively developing solutions.
• Excellent written and verbal communication abilities, with a keen eye for detail.
• Ability to manage multiple complex priorities and coordinate cross‑functional initiatives.

Required skills