International Executive Assistant

About the role

We are seeking a highly organized, proactive International Executive Assistant to support the executive team of Smart Age Solutions, a digital‑marketing agency with offices in New York and Rio de Janeiro. The role blends traditional administrative duties with recruitment, technology adoption, and process optimisation in a fast‑paced, globally distributed environment.

Key responsibilities

• Manage executive calendars, schedule meetings across multiple time zones and prepare presentations, reports and business documents.
• Organise internal documentation, company resources and improve workflows through automation and new productivity platforms.
• Assist in recruiting for marketing and technical positions: source candidates, conduct English‑language interviews, evaluate technical and communication skills, and coordinate hiring logistics.
• Research, support special projects and day‑to‑day operations for senior leaders while maintaining strict confidentiality.
• Continuously learn and implement emerging software and AI tools such as ChatGPT and Gemini.

Required profile

• Fluent written and spoken English.
• Minimum 2 years experience as an Executive Assistant, Operations Assistant or similar administrative role.
• Proven experience in recruiting, preferably for marketing or technical roles.
• Strong technical aptitude and ability to quickly adopt new software platforms.
• Experience working with international or remote teams.

Required skills

• ChatGPT
• Gemini