Operations Intern - BIST LATAC, Sao Paulo

About the role

The Department for Business, Innovation, Science and Trade (BIST) is looking for a proactive, organised and professional Operations Intern to support its Latin America and Caribbean (LATAC) Operations Team in Sao Paulo. The role covers administrative, coordination and operational support, including executive office and leadership support, people administration, internal communications, governance, events and regional coordination. It reports to the Chief of Staff and supports the diary management and logistics of the HM Trade Commissioner and Deputy Trade Commissioner.

Key responsibilities

• Diary and logistics: coordinate diary requests, support visits, calls and cross-post activities, and assist with HMTC engagements in Sao Paulo, including events at the Official British Residence.
• Executive office support: maintain diaries, schedule meetings, support inbox coordination, prepare briefing packs, contact lists and event sheets, and support internal events, board meetings and conferences.
• Internal communications: design, collect and send regional newsletters and updates, and coordinate contributions from posts.
• People administration: maintain HR records and staff lists, support onboarding and offboarding, and prepare materials for L&D, capability building and wellbeing.
• General operations: support presentations, correspondence and briefing materials, assist procurement and finance processes, and handle ad hoc tasks assigned by the Chief of Staff and COO.

Required profile

• Currently enrolled in Business Administration, International Relations, Public Administration, Economics or a related field.
• Excellent written and spoken English and Portuguese; Spanish is a plus.
• Strong organisational and planning skills, professionalism and discretion with sensitive information.
• Desirable: experience in administrative support, familiarity with international organisations or diplomatic missions, and experience organising events and conferences.

Required skills

• High proficiency with Microsoft Office (Outlook, Teams, Excel, Word, PowerPoint).
• Fluent English and Portuguese (CEFR C1 essential; C2 in at least one language preferable).

What we offer

• Stipend of BRL 1979.52 per month, with a start date of 28 November 2026 and end date of 28 November 2027.
• Health and dental care, life insurance, bus transportation allowance and meal vouchers.
• Flexible working arrangements, a generous leave package and learning and development opportunities.