Administrative Assistant – Sao Paulo

About the role

The Administrative Assistant provides broad operational and administrative support across customer service, finance and import functions, ensuring smooth daily business operations for a global medical‑device company.

Key responsibilities

• Provide day‑to‑day administrative support to the business and leadership team, maintaining organized electronic and physical records.
• Serve as first point of contact for customer inquiries via email, phone and other channels, supporting order follow‑up, delivery coordination and issue resolution.
• Process supplier invoices, monitor payment schedules, issue invoices to customers and assist with account reconciliation.
• Support import operations from purchase order through customs clearance, coordinating documentation for international shipments.
• Assist with preparation of reports, spreadsheets, forms and internal correspondence, and support meeting scheduling and document control.

Required profile

• Strong organisational abilities and attention to detail.
• Excellent communication skills for interaction with customers, suppliers, logistics partners and internal teams.
• Ability to work in a dynamic environment and handle multiple administrative and operational tasks.

Required skills

What we offer

• Opportunity to work for a global leader in medical‑device innovation.
• Exposure to cross‑functional teams in customer service, finance and import logistics.