Administrative Staff – São Paulo

About the role

St. Paul's School, a fully coeducational British Overseas school in São Paulo with about 1,000 pupils aged 3 to 18, is looking for administrative staff to work on site. The administrative team partners with the leadership team, teaching staff and the wider school community to provide efficient, professional support so that the school runs smoothly and teachers can focus on teaching and learning.

Key responsibilities

• Provide effective and accurate administrative support to your department under the guidance of your line manager.
• Act as a point of contact for pupils, parents, staff and external visitors, offering a courteous, professional and welcoming service.
• Organise and maintain records, files, databases and school systems accurately and confidentially, in line with school policies and data protection legislation (LGPD).
• Plan and coordinate schedules, meetings, events and logistics, preparing documents, reports and resources.
• Communicate clearly with colleagues across departments, spoken and written.
• Handle sensitive and confidential information with discretion and follow safeguarding procedures.
• Identify opportunities to improve processes, tools and routines.
• Adhere to professional standards, speak in English in the school environment and follow the dress code, punctuality and attendance expectations.
• Take part in staff meetings, INSET and training sessions.

Required profile

• High school diploma.
• Fluent English.
• A bachelor's degree in a related area (e.g. Business Administration, Accounting, HR, Communications), completed or in progress, is desirable.
• Previous experience in administrative roles, ideally in education or international environments.
• Willingness to undergo child protection screening, including checks with past employers.

Required skills

• Office 365, especially Excel, Word and Outlook.
• Strong communication and organisational skills.
• Attention to detail and ability to manage multiple priorities.
• Discretion with confidential information and ability to build positive professional relationships.

What we offer

• Working hours on campus: 07h30 to 16h45, Monday to Friday.
• Health insurance, dental plan and pension plan.
• Onsite lunches, food card and transportation tickets.