Bilingual Executive Assistant

About the role

Provide high‑level executive and administrative support to the VP & General Manager Brazil, handling priorities, agenda, travel, meetings, communications and events. The role demands discretion, strong organisational skills, business acumen and the ability to work effectively with senior stakeholders in a multinational environment.

Key responsibilities

• Manage a complex executive calendar, coordinating local, regional and global priorities, prioritising meeting requests and resolving conflicts.
• Organise leadership meetings, business reviews, customer meetings and town halls; prepare agendas, presentations, minutes and action trackers; follow up on key deliverables.
• Coordinate domestic and international travel, including itineraries, accommodations and logistics; handle travel changes and urgent requests; process expense reports in compliance with company policies.
• Act as liaison between the executive, leadership teams, internal functions and external stakeholders; draft and review communications, presentations and business correspondence in Portuguese and English; handle confidential information with professionalism.
• Plan executive visits, leadership offsites, town halls and corporate events; manage vendors, budgets and logistics; support purchase requests, invoices and administrative processes; identify opportunities for process simplification.

Required profile

• Bachelor’s degree in Business Administration, Communications, International Relations, Languages or a related field.
• Minimum 8 years of experience supporting senior executives (VP, GM or C‑level) in multinational, matrix organisations.
• Proven experience managing executive calendars, travel, events and senior stakeholder interactions.
• Fluent English (required) and Portuguese; Spanish is a plus.
• Strong business acumen, discretion and professional judgement.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word