Executive Assistant (Inflection Club)

About the role

Inflection Club is a private co-investment community for accredited investors, operators and family offices, offering direct access to pre-IPO deals vetted by institutional-grade diligence. The Executive Assistant supports the Director of Community & Operations and the Director of Investments, managing their calendars, inboxes, follow-ups and meeting logistics so they can focus on members and deals. The role is fully remote and pays an independent contractor rate.

Key responsibilities

• Manage both Directors' calendars and inboxes, draft replies, flag decisions and close follow-ups across time zones
• Prepare agendas, briefing notes and materials for Investment Committee sessions, member calls and Roundtables; take notes and track action items to completion
• Keep priorities and deadlines visible in ClickUp and Slack, and support deal logistics such as diligence requests and document collection
• Support member communications, onboarding, events and member requests, keeping records accurate in HubSpot with the CRM Coordinator
• Prepare weekly priorities and open-items briefs for each Director and summaries for leadership
• Arrange travel, offsites and in-person events, and handle expenses, subscriptions and admin requests
• Support special projects and ad-hoc queries, such as outreach to podcast guests and partners

Required profile

• 3+ years as an executive assistant, chief of staff associate or operations coordinator supporting senior leaders, ideally more than one at once
• Urgency, anticipation and clear, concise writing
• Discretion with confidential member, financial and deal information
• Async-first, reliable in a distributed team, with good judgment on priorities

Required skills

• Expertise in Google Workspace, Slack and calendar management across time zones
• Comfortable learning ClickUp and HubSpot quickly
• Bonus: experience in VC, PE, financial services or private membership groups; Web3, DeFi or crypto-adjacent audiences; investor relations or SPV workflows; ClickUp, Slack automation, n8n or AI-assisted workflows

What we offer

• Fully remote work from anywhere
• Flexible, async-first culture with deep focus time
• Competitive independent contractor rate commensurate with experience
• Direct exposure to institutional-grade deal flow and a high-calibre investor community

Candidates apply with a CV in English and a brief note on how they manage competing priorities for more than one executive and one process they improved end-to-end. Shortlisted candidates are contacted within two weeks.