Executive Assistant

About the role

We are seeking an Executive Assistant to provide high‑level support to our CEO and senior leadership team at InPlanet, a remote‑first ClimateTech startup focused on enhanced rock weathering in tropical agriculture. The role will act as the operational backbone, enabling the executive team to concentrate on scaling the business while you manage complex schedules, communications, and confidential matters with discretion.

Key responsibilities

• Organise and maintain complex calendars for the CEO and key stakeholders, prioritising urgent meetings and ensuring seamless daily flow.
• Manage executive inboxes, draft responses, and triage communications to keep leadership focused on strategic priorities.
• Coordinate travel arrangements, logistics, and related documentation for both business and personal agendas.
• Attend meetings to capture insights, document action items, and follow up on deliverables.
• Serve as a liaison with external partners, notaries, and service providers, ensuring timely and accurate exchanges.
• Handle confidential information and founder‑level matters with the highest level of trust and discretion.

Required profile

• Proactive problem‑solver with exceptional organisational abilities.
• Comfortable working in a fast‑paced, remote‑first environment.
• Strong written and verbal communication skills, with a keen eye for detail.
• Ability to manage multiple priorities and deliver outcomes without supervision.

Required skills

• Advanced calendar management (e.g., Google Calendar, Outlook).
• Professional email handling and drafting.
• Travel coordination and logistics planning.
• Document preparation and minute‑taking.