Executive Assistant

About the role

MSALABS, a global provider of geochemical laboratory services for the exploration and mining sectors, is seeking a highly organized Executive Assistant to support senior leadership. The role combines high‑level administrative duties with strategic reporting and budget oversight across multiple time zones.

Key responsibilities

• Manage complex executive calendars, schedule meetings, and coordinate across global teams.
• Arrange end‑to‑end domestic and international travel, including visas and accommodations.
• Prepare and reconcile expense claims, ensuring compliance with company policies.
• Produce weekly and monthly executive reports, track key business metrics, and maintain departmental budgets.
• Create high‑quality Board and leadership presentations with strong data visualization.
• Draft, edit, and proofread executive communications and business correspondence.
• Liaise with Finance for accruals, budget reconciliation, and financial planning.
• Maintain confidentiality of all reporting materials and support internal communications across global teams.

Required profile

• Minimum 5 + years experience as an Executive Assistant supporting senior leaders in a fast‑paced, multinational environment.
• Proven ability to work autonomously, anticipate executive needs, and meet tight deadlines.
• Exceptional organizational, analytical, and written communication skills in English.
• High level of discretion and confidentiality.

Required skills

• Advanced proficiency in Microsoft Excel (data analysis, reporting).
• Advanced proficiency in PowerPoint for executive presentations.