Executive Assistant (Remote, Brazil)

About the role

This remote Executive Assistant position supports senior leadership in Brazil, handling daily administrative, scheduling, and communication tasks. The role blends classic executive support with digital responsibilities such as social media management and client outreach, requiring a proactive and detail‑oriented professional.

Key responsibilities

• Manage executive calendars, schedule appointments, and coordinate daily agendas.
• Handle inbound and outbound communications, including phone calls and emails with clients and stakeholders.
• Prepare, organize, and maintain legal and business documents, filings, and correspondence.
• Support administrative operations such as filing, scanning, mailing, ordering supplies, and data entry.
• Conduct research, organize information, and assist with documentation and word‑processing tasks.
• Maintain accurate contact databases and ensure records are up‑to‑date across systems.
• Manage social media channels and assist with client engagement and communications.
• Safeguard confidential information with professional discretion.

Required profile

• Minimum 2 years of experience in an Executive Assistant or similar administrative support role.
• Strong organizational, multitasking, and attention‑to‑detail abilities.
• Excellent written and verbal communication skills.
• Ability to work independently in a fast‑paced, remote environment.
• Comfortable handling sensitive and confidential information.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Familiarity with QuickBooks (a plus).

What we offer

• Competitive hourly rate of $6‑$7 USD.
• Fully remote work with flexibility to operate from any location in Brazil.
• Exposure to executive‑level operations and high‑impact business activities.
• Continuous learning and professional development opportunities.
• Work‑life balance supported by remote‑work autonomy.