Executive Assistant to Business Head

About the role

We are looking for a highly organized, proactive Executive Assistant to support the Business Head of FBS. This role blends traditional administrative duties with strategic project coordination, helping drive key initiatives and ensure operational excellence across the business.

Key responsibilities

• Manage complex calendars, schedule meetings, appointments, and travel arrangements for the Business Head.
• Prepare meeting materials, including presentations, reports, and briefing documents.
• Act as gatekeeper and liaison between the Business Head and internal/external stakeholders, handling confidential information with discretion.
• Support planning, execution, and tracking of strategic initiatives and cross‑functional projects.
• Develop project plans, timelines, and tracking tools; coordinate updates and remove roadblocks.
• Analyze data, prepare reports, generate insights, track KPIs, and maintain performance dashboards.
• Coordinate internal communications, follow‑ups, and support process‑improvement initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 9+ years of experience as an Executive Assistant supporting senior leadership.
• Proven experience in project coordination or project management.
• Strong organizational, multitasking, and time‑management abilities.
• Excellent written and verbal communication skills in English and Spanish.
• Ability to work independently, prioritize effectively, and thrive in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.

What we offer

• Competitive compensation and benefits package.
• Opportunity to work in a solid, innovative company with strong market presence.
• Diverse, multicultural work environment with continuous learning and development.
• Leadership with deep market knowledge and strategic vision.