Executive Operations Assistant (Remote)

About the role

We are launching a behavioral health outpatient practice in Maryland and need a proactive Executive Operations Assistant to partner directly with the CEO. This remote position supports recruiting, communications, scheduling, and day‑to‑day business operations in a fast‑moving startup environment.

Key responsibilities

• Manage the CEO’s calendar, meetings, and daily priorities; prepare agendas and follow‑up items.
• Organize business documentation and conduct research using Google Workspace.
• Create and publish job postings, source candidates on LinkedIn, Indeed, and other platforms, and coordinate interview logistics.
• Maintain communication with candidates, vendors, and external partners; draft professional email responses.
• Handle inbound calls, WhatsApp messages, and manage contact databases and CRM records.
• Schedule virtual and in‑person meetings, track follow‑ups, and support facility setup and operational checklists.

Required profile

• Excellent written and verbal English communication skills.
• Strong organizational, time‑management, and multitasking abilities.
• Highly proactive, problem‑solver comfortable with changing priorities.
• Experience working in a startup or fast‑paced environment.
• Familiarity with Google Workspace and calendar coordination.

Required skills

• Google Workspace