Office Secretary – Alphaville Campus

About the role

St. Nicholas School is looking for a dedicated Office Secretary to support the Head of Section at its Alphaville campus. The role provides essential administrative assistance, ensuring smooth daily operations and effective communication across the school community.

Key responsibilities

• Manage the Head of Section’s diary, schedule appointments and handle calls and emails.
• Maintain up‑to‑date school systems, calendars and class lists.
• Communicate with parents, department heads, teachers and other school departments.
• Assist in organising school trips, ensuring compliance with legal, health and safety requirements and coordinating logistics with travel agencies and venues.
• Provide general office support, including correspondence, translations and logistical arrangements.
• Adhere to data security policies and LGPD data‑protection legislation.

Required profile

• Resilient and able to perform under pressure in a fast‑changing environment.
• Excellent communication skills in Portuguese and English.
• Strong interpersonal abilities and a proactive, independent work style.
• Highly organised, detail‑oriented and deadline‑driven.

Required skills

• Proficiency with computer applications and basic knowledge of database systems.

What we offer

• Competitive salary under a Brazilian CLT contract.
• Medical, dental and life insurance.
• Lunch and breakfast provided at the school restaurant.
• Up to three paid personal days per year.
• Occasional Saturday work to support school programmes.