Executive Virtual Assistant (Remote)

About the role

We are seeking a highly organized Executive Virtual Assistant to support senior leadership in a fully remote, fast‑paced environment. The role involves optimizing executive workflows, managing communications, and ensuring smooth daily operations across international markets.

Key responsibilities

• Manage executive calendars, schedule meetings across multiple time zones and coordinate appointments.
• Organize virtual and in‑person meetings, prepare agendas, take notes and follow up on action items.
• Handle email correspondence and executive communications with professionalism and confidentiality.
• Prepare, edit and maintain presentations, reports, spreadsheets and other business documents.
• Arrange travel itineraries and related logistics when required.
• Act as liaison between executives, internal teams, clients and external stakeholders.
• Maintain organized digital filing systems and ensure proper documentation management.
• Support special projects, research initiatives and ad‑hoc administrative tasks.
• Anticipate executive needs and proactively streamline operational workflows.

Required profile

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership.
• Previous remote work experience with familiarity of distributed teams.
• Experience working with US‑ or UK‑based companies.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion, reliability and confidentiality.
• Ability to work independently, prioritize tasks and solve problems proactively.

Required skills

• Slack
• Zoom
• Google Workspace
• Microsoft Teams
• Asana
• Trello
• CRM systems (experience desirable)

What we offer

• Fully remote work opportunity.
• Long‑term career growth potential.
• Exposure to international and fast‑growing companies.
• Flexible remote work environment.