Operations Assistant (Administrative)

About the role

The Operations Assistant (Administrative) will support UN‑Habitat’s Brazil office in delivering project objectives and organisational priorities. Working closely with programme, operations and project teams, the role ensures smooth administrative and HR processes for the six‑month consultancy.

Key responsibilities

• Organise, verify and maintain recruitment and personnel documentation in line with UN‑Habitat procedures.
• Assist in recruitment and selection, including drafting Terms of Reference, publishing vacancies, handling applications, scheduling interviews and communicating with candidates.
• Update and manage databases, spreadsheets, trackers and dashboards to ensure accurate personnel records.
• Monitor HR and administrative backlogs such as leave tracking, pending documentation, contract status and workforce availability.
• Support contract administration by tracking timelines, amendments, renewals and expirations.
• Provide administrative support for payroll‑related activities.

Required profile

• Strong attention to detail and ability to ensure compliance with organisational procedures.
• Experience in administrative or HR support functions, preferably in an international or UN environment.
• Excellent organisational and communication skills.

Required skills

• Proficiency with Microsoft Office applications, especially Excel.
• Familiarity with database and spreadsheet management.

What we offer

• Opportunity to work with the United Nations Human Settlements Programme on sustainable urban development projects.
• Exposure to multi‑stakeholder environments across government, civil society and private sector.
• Six‑month consultancy contract based in Rio de Janeiro.