Executive Assistant

About the role

SITA is seeking a proactive Executive Assistant (internal title: Administrator) to support the GEO President and senior leaders across the Americas region. The role combines high‑level administrative expertise with strategic coordination, ensuring the executive office runs smoothly and efficiently.

Key responsibilities

• Monitor Outlook and Teams messages, triage and follow up promptly.
• Manage the GEO President’s calendar, travel, accommodation, and event logistics.
• Prepare and edit reports, presentations, and correspondence in collaboration with managers and senior leaders.
• Organise internal and external meetings, draft agendas, coordinate logistics, and distribute documentation.
• Handle travel bookings, expense claims, and purchase requisitions, liaising with the internal travel desk.
• Gather, analyse, and disseminate information from diverse sources, ensuring timely delivery of action items.
• Prioritise urgent issues, flag risks, and escalate critical decisions as needed.

Required profile

• Proven experience providing executive‑level administrative support in a fast‑paced, multinational environment.
• Strong judgment, professionalism, and discretion when handling confidential information.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple priorities, meet tight deadlines, and work autonomously.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Office suite (Word, Excel, PowerPoint)
• Travel booking and expense management tools

What we offer

• Opportunity to work with a global leader in aviation technology.
• Dynamic, inclusive workplace recognised as a Great Place to Work®.
• Professional growth and development within a worldwide network.