Senior Executive Assistant to CEO

About the role

This fully remote position supports a fast‑moving CEO in a dynamic digital‑marketing company based in Brazil. The role goes beyond traditional administrative duties, acting as a strategic hub that translates ideas into actionable plans while protecting the executive’s focus.

Key responsibilities

• Manage the CEO’s calendar, inbox, meetings and priorities to ensure efficient time use.
• Capture, structure and track action items, commitments and open loops.
• Build and maintain operational systems such as trackers, briefs, dashboards and decision logs.
• Coordinate with internal teams, vendors and external stakeholders to ensure alignment and timely execution.
• Lead or support strategic initiatives and special projects from planning through completion.
• Prepare concise summaries, meeting notes and decision briefs for faster decision‑making.
• Prioritize requests, escalate issues appropriately and manage up to protect executive focus.

Required profile

• Minimum 6 years of experience in executive support, strategic operations, project management or Chief‑of‑Staff‑type roles.
• Highly structured with the ability to create systems from scratch in fast‑changing environments.
• Strong written communication, synthesis and judgment.
• Comfortable working independently with multiple stakeholders and remote teams.
• High discretion, professionalism and trustworthiness.

Required skills

• Google Workspace
• Slack
• Notion
• ClickUp
• Airtable