Executive Assistant

About the role

Avra, an AI lab building relational foundation models used by leading Latin American enterprises in credit, growth and fraud, is hiring an Executive Assistant in São Paulo. The role supports the two founders, internal operations and external events and vendors, manages the São Paulo office and covers a range of professional and personal administrative tasks. It suits someone highly organized, proactive and calm under pressure, who communicates confidently in English with international stakeholders.

Key responsibilities

• Provide executive and personal administrative support to the two founders: calendar management, travel coordination, scheduling, document and expense handling, follow-ups and day-to-day problem solving.
• Own the smooth running of the São Paulo office: coordinate suppliers, manage facilities needs, keep the space organized and welcoming, and support on-site logistics.
• Support the planning and execution of internal and external events, working with venues, caterers and other suppliers.
• Help manage communication and logistics with external suppliers and partners.
• Build and maintain lightweight processes covering calendar coordination, travel planning and booking, document and expense management, meeting logistics, vendor coordination and follow-through.
• Handle sensitive information and founder-related matters with discretion.

Required profile

• 4+ years of experience as an Executive Assistant, Office Manager, Operations Coordinator or similar, ideally in a startup or high-growth company.
• Proven experience managing administrative workflows, calendars, travel, suppliers, events and office operations.
• Fluency in English; Portuguese expected for day-to-day work in São Paulo.
• Must be based in São Paulo and able to work in person at the office and during events or supplier coordination.